Position: Full-Time Family | Personal Assistant
Location: Menlo Park, CA
Start Date: ASAP
Schedule: Ideal hours are 11:30am–7:30pm, Monday through Friday, with occasional flexibility to work on a weekend if needed. The family is open to candidates who prefer non-continuous schedules or alternative structures if it's the right fit.
Local candidates only, please
Our client is seeking a dedicated, full-time Family | Personal Assistant to act as a true right hand in supporting a busy household and family. The ideal candidate is highly organized, proactive, and thoughtful, with excellent judgment and a calm, professional presence. They should be flexible, discreet, and enjoy taking ownership of a wide range of tasks—from behind-the-scenes household management to light support with the children. A strong sense of aesthetic, good taste, and the ability to handle projects from start to finish are essential. This person should be equally comfortable collaborating with a team or working independently, and they’ll take pride in creating a warm, well-run home.
Key Responsibilities:
- Serve as a proactive problem-solver: identify issues in the home and take initiative to address them—this may include sourcing and overseeing vendors, managing repairs, and following through to completion
- Handle day-to-day operations such as household organization, ensuring supplies are stocked, and everything from light bulbs to seasonal items are in order
- Oversee regular service providers (gardeners, cleaners) and help maintain a welcoming and well-kept home environment
- Assist in preparing for guests, including arranging drinks, curating simple cheese boards, and ensuring thoughtful presentation
- Manage travel planning from start to finish—researching destinations, booking accommodations, and coordinating detailed itineraries
- Run errands, manage special projects (e.g., rotating seasonal décor), manage trip logistics, and provide general support to the principals as needed
- Provide occasional assistance to the family's nannies—such as helping pack lunches, setting up for playdates, or driving children—but direct childcare is not a core responsibility
Qualifications:
- Minimum of 3+ years of experience in a comparable role Family | Personal Assistant role, providing personalized support to a client within a private residence
- Authorized to work in the U.S. and currently based in the Bay Area
- Tech-savvy and comfortable managing smart home systems and general troubleshooting
- Discreet, personable, and grounded with a service-first approach
- Able to manage competing priorities with flexibility, calm, and attention to detail
- Flexible to occasionaly cover shifts for other employees who call out sick
- Willingness to undergo a background check and able to provide strong employment references
Compensation & Benefits:
- Hourly Rate: $50+ per hour, depending on experience
- Benefits: Competitive package, to be discussed based on candidate qualifications
DM Estate Staffing is a domestic staffing firm based in Silicon Valley, California. We place highly skilled Private Service Professionals with private clients and family offices. While our roots are in Silicon Valley, our reach is nationwide, encompassing key markets such as Aspen, Austin, Los Angeles, Miami, New York City, Palm Beach, Silicon Valley, and Washington, DC.
You may know us as Domestic | Match and Private Chef | Match. After 12 years of expansion, we’ve evolved into the top choice for domestic staffing services. As our journey has unfolded, we’ve expanded beyond the constraints of our original brand, spreading our reach to encompass a broad spectrum of roles within the private estate and family office sectors.
What Makes Us Unique
Drawing upon over 70 years of collective expertise in private service, luxury hospitality, and yachting, DM Estate Staffing’s team boasts a deep understanding of the intimate relationship between private employers and their household staff. Our team’s personal experience in these roles fuels our continued passion and commitment to our recruitment efforts today. We approach our work with zeal and are dedicated to ensuring that clients and candidates alike discover the ideal match.
Please visit our Job Board to see our current openings!